Planning a Wedding

David Soffer, October 22, 2018 5:09 pm

Planning a wedding can be stressful, but it doesn’t need to be so. If you plan well in advance, you will save yourself plenty of unnecessary aggravation. It must be said when it comes to wedding planning, that there is no wrong or right way to go about it. Nevertheless, there are some simple steps you can take to organise your wedding planning tasks which will work to reduce the levels of stress you will inevitably be under throughout the entire process leading up to your big day.

It may be the case that you are working for a wedding venue and you have been tasked with helping a family plan a wedding. Part of the process in this case will differ compared to that of the family themselves if they were planning the wedding. In the case of a nominated planner, you may well need to consider some temporary hospitality staff for the day of the event, to ensure everything goes down without a hitch

Having a useful and definitive list of what you may need, what to do and how to do everything, could help you to be a much more organised bride or groom. Following these simple steps will make the overall process far more manageable and make the wedding feel a lot less daunting.


Consider your Budget for the Wedding

The best place to start is with your budget so you know what you will be working with throughout the entire process as well as how far the money you have to spend can go. Work out how much you realistically have to spend; for this you will want to sit down with your partner and/or whoever is going to paying and contributing towards the costs of your wedding. You may also have had to spend a considerable amount of money prior to the wedding on anything from gifts for those given honours to a juice cleanse to get you fighting fit for the big day.

Put together a plan of how much you are going to need to save in order to make your wedding day possible at all. Not planning a budget or failing to work out how much you will need to save can cause a lot of financial stresses as well as disappointment later on down the line. Also, by considering your finances and what you can and cannot afford, you can be more efficient with what you are able to spend.

Do I Need an Events Planner?

Having an events planner, sometimes referred to as an events manager, often means that many of the other aspects needing consideration will be taken care of by the nominated planning professional. With an events planner, you need to liaise with them, inform them of your overall budget, style and preferences and they then do the research and planning so you don’t have to. Also, with different cultures having different traditions in hospitality as well as weddings specifically, informing the events planner of this so they can respect your preferences in this regard is also important.

For example, finding the perfect flower arrangements and caterer may entail shopping around and travelling from place to place. However, with an events planner, they will do the research and the running around, requiring your feedback periodically. They will then present you with a few choices and again, when you pick what you want, they make it all happen and bring everything together for you both prior to as well as on the day. Having an events manager can also help you keep overall costs down.

Utilising a manager for your event means that you will have determined your budget, which they will work with. This can be a huge stress reliever. With many people in the UK having to go to direct lenders online to to find a suitable short term funding option to fund various aspects of their wedding, an events planner could save you quite a lot of money in the long run.


Finding your Perfect Wedding Venue

In order to have the perfect wedding, you will somewhere spectacular for it to take place and organising this should be a priority. Wedding venues tend to get booked up very far in advance, in some cases, years. Therefore, to avoid any potential disappointment, find a select few venues you particularly like and initially book them for your wedding date.

Sometimes, you may have your wedding venue in place first which will then determine the date of your wedding and the maximum number of guests you can have, although some people do take out specific finance for their big day, seeing as it is once in a lifetime and it is not uncommon for couples to take out a second charge mortgage on their shared property (read more). This means that other details can be worked around where you are actually getting married.

Before you get to the venue hunting, if you haven’t already, sit down together and discuss want you want from your wedding. Do you want a traditional white wedding in a religious setting? A fairy-tale wedding? Or a more relaxed and casual atmosphere?

Furthermore, you should consider details such as whether you would like to combine venue and accommodation, whether you would like to use your own caterers and what the number for your evening guest list is going to look like. All these factors will determine which wedding venue you choose.


Plan Your Guest List

You will likely have already thought about this but you will need to confirm the guests you want at the ceremony and the guests you will be inviting just for the evening. With your wedding venue booked, you will have a rough idea of how much of your overall budget you are going to be able to spend on things like catering and you may find that your guest list may need to be based on how much you can plausibly spend per head in order to put together the most memorable day.

Roles and Responsibilities at the Wedding

The wedding day will require a range of different people, usually some of the couple’s nearest and dearest to take on some ceremonial as well as otherwise practical and logistical roles. Some of these roles are dictated by tradition whilst others help with moving guests around and helping the day run smoothly. Popular roles for weddings include:

  • Maid of honour
  • Best Man
  • Bridesmaids
  • Page Boys
  • Ushers
  • Groomsmen
  • Toastmaster/ MC

Arranging Table Plans for a Wedding

As well as your guest list, you should be getting on with planning your table plan for the wedding breakfast. To help you get started with this, put your guests into families and friend’s groups and then play around with the table plans and arrangements to see who will fit in best where.

It may also be a good idea to consider whether you will be having guests that require easier access in and out of the rooms; this may include elderly relatives for example. This may also include those with young children, elderly friends of the family and those who are disabled in some way. These guests may be best to be placed near a door.


Choose your Wedding Suppliers

It is very likely that your venue will have a preferred list of suppliers that may also be local, which they recommend for the services and products you need for a great wedding or event. This list may well be a great place to start. If you do not find everything you are looking for, you can widen your search so that you are aware of the options available to you before you pay any deposits to potential suppliers.

For your wedding, you will need:

  • Florists
  • Photographer
  • Videographer
  • Cake
  • Food
  • Drinks (potentially alcohol too)
  • Dress and Bridesmaid Dresses
  • Suits
  • Decorations
  • Novelties (like photo booths)
  • Wedding car(s)

Get in touch with wedding suppliers that you think will suit your wedding style and budget and spend some time comparing the prices they come back with before settling on something. Additionally, if you are looking for work in wedding planning and are therefore interested in the different job roles on offer in hospitality, considering working with any of the above is a very worthwhile first step to take.

Consider Creating a Wedding Gift List

Before sending out your wedding invitations, you should put together your wedding gift list. It may feel strange; effectively telling guests what you want from them, but it is actually going to make the process a lot easier for both the guests and you.

It is almost a certainty that your guests are going to want to buy you something, so don’t be shy and end up with things that you will never use just because you felt it too awkward to ask. It is also less of a stress for your guests who will be aware of exactly what it is that you want. It is more than likely that those who don’t wish to get you something from your list will get you money or gift vouchers anyhow.

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